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Challenges for Coaches Running A College Baseball Camp

Getting Campers

The most important hurdle a camp operator must overcome is figuring out how to get campers to register and attend their camps.  This involves deciding whether to attract players locally, regionally or nationally and what age groups are the focuses of each camp.  Once these decisions are made the camp operator has to develop a database of prospects and put together an email or mail campaign.

Registering Campers

All camp operators start by accepting checks with manual registration forms and then entering the camper information into an excel spreadsheet.  As their camps get larger and more frequent this process becomes cumbersome and time consuming.  When combined with paper copies of medical release and liability forms the camp operator soon becomes overwhelmed with stacks of paper.

Communicating with Campers

Emailing and texting campers by pulling data from an excel spreadsheet is difficult at best and impossible if immediate contact is needed in case of bad weather.  Parents and campers are always looking to be kept up to date with schedules, itineraries, directions etc.

Handling Exceptions

Most camp operators don’t offer refunds but have a difficult time keeping track of credits, and transfer requests.  They also have difficulty applying credits due a camper when they register for another camp.

Team Camps

Camp operators that run team camps have added problems when they try to build balanced teams  i.e. by position, by age/grade etc.  Baseball/Softball camp operators have an even more difficult time figuring out
how to equalize playing time and at bats for everyone.

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